The BPM Generator lets you set up a BPM that repeats on a regular schedule, like every Tuesday at 7:00 PM. You set it up once, and BSCpro creates each upcoming meeting for you automatically, so you and your team always have the next few weeks of BPMs ready for guest invites, check-in and attendance.
To open it, click BPM in the menu on the left, then BPM Generator (just below BPM Schedule). Or go straight to bscpro.com/bpmscheduler. It appears for the same accounts that see BPM Schedule.
For a BPM that happens only once, like a Super Saturday, use the BPM Schedule page instead. See How to setup a BPM schedule (and add an office if needed).
Set up a recurring BPM
- Click the red + button at the top right of the page.
- Enter the Name of BPM.
- Choose the BPM Type: In-Person Only, Webinar Only, or Web and In-Person.
- For an in-person BPM, a Which office? field appears: search for your office and select it. For a webinar, enter the Webinar URL.
- Under What time?, pick the start time and your time zone.
- Under How often does this recur?, choose how often the BPM repeats, for example every 1 Week(s).
- Under On which day?, pick the day of the week. For a monthly BPM, you pick the week and the day instead, such as the second Tuesday.
- Under When should the first one be?, pick the date of the first meeting. Only dates that match the schedule you chose can be picked.
- Generate events how many days ahead? starts at 30. This is how far ahead BSCpro creates meetings, and it can be anywhere from 1 to 365 days. You can change it later if you need to.
- Under Who can check guests in?, choose All SMDs on this BPM or Only selected SMDs.
- Optionally, under Default Members, search for other SMDs who share this BPM and click Add.
- Click Save changes.
How the upcoming meetings are created
As soon as you save, BSCpro creates every meeting that falls within the next 30 days (or the number of days you chose). After that, it adds new meetings automatically every night, so that many days of BPMs are always scheduled ahead.
| Note: The recurrence pattern can't be changed after the series is created. To change the day or how often it repeats, archive the series and create a new one. You can still change how many days ahead meetings are created. |
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Editing and archiving a series
- Only the person who created a series can edit or archive it. Other members see a Member label instead.
- When you edit a series, for example to change its name, time or office, BSCpro asks which of the upcoming meetings it has already created should get the change too.
- You can also change Generate events how many days ahead? when you edit a series. A larger number creates the extra meetings as soon as you save. A smaller number doesn't remove anything: meetings already created stay on the calendar, because guests may already be invited to them, and new ones are added again once they come within the new range.
- To stop a series, archive it. BSCpro lists the upcoming meetings it has already created, so you can choose which to keep. Archived series move to the Archived tab, where you can restore them.
- The envelope button next to a series sets up the confirmation email for every meeting in that series.